Title:  Manager, Office of the President  

Reports to:  President

FLSA Status:  Exempt  

Salary Range:  $80,728 - $90,819  

Location:  Remote  

Tentative Start Date:  February 2024 

About Race Forward

Race Forward's mission is to catalyze movement building for racial justice. In partnership with communities, organizations, and sectors, we build strategies to advance racial justice in our policies, institutions, and culture. Race Forward imagines a just, multiracial democratic society free from oppression and exploitation, in which people of color thrive with power and purpose.
 

Since 1981, Race Forward has brought a systemic analysis and an innovative approach to complex race issues to help people take effective action toward racial equity.  In 2017 Race Forward united with the Center for Social Inclusion to become the new Race Forward.  

Employment at Race Forward is contingent upon a new employee submitting on their start date: (1) proof they are up-to-date on their vaccinations; or (2) an application for an approved exemption as an accommodation due to:  (i) a medical reason; (ii)  a sincerely held religious belief; or (iii) other exemption recognized by applicable state law. Up-to-date means a person has received all recommended COVID-19 vaccines. Employees may request an accommodation in good faith without fear of retaliation.  Accommodations will be granted where they do not cause Race Forward an undue hardship, pose a direct threat to the health and safety of others, or prevent an employee from performing the essential functions of the employee’s job. Exemption application forms are available from Human Resources at [email protected].

Position Summary

The Manager to the Office of the President position exists to provide executive-level administrative support to the President and Executive Vice President. Their various duties include managing the President’s and Executive Vice President’s schedules, offering administrative support for the priority areas for the President and Executive Vice President, and relationship management. This position is integral to ensuring a smooth workflow in the President's office, while working collaboratively with other departments and offices. 

The Manager handles all the logistical details of the President and Executive Vice President’s activities by vetting internal and external requests, joining meetings as necessary, and handling internal and external correspondence. Part of this involves ensuring that the President and Executive Vice President’s have all the necessary information and support to properly prioritize their time.  This individual meets regularly with the President and Executive Vice President to strategize how to allocate the President and Executive Vice President’s time so that they are using minimal energy to maximize results. The Manager removes the guesswork of where, how and when so that the President and Executive Vice President can fully concentrate on the why. The role also serves as a bridge between the Office of the President and the rest of staff, sharing key concerns and elevating challenges that the Office needs to resolve. This position is remote.

Duties and Responsibilities

• Manage complex scheduling for the President and Executive Vice President, ensuring that all necessary prep materials are received. 
• Arrange and manage all travel requirements.
• Coordination of communication and administrative support between the Office of the President and external stakeholders.
• Leads and supports major initiatives to fill in critical gaps as assigned by the President. 
• Audits system workflow effectiveness to identify any gaps and works with executive leadership to alter current processes or team goals. 
• Identifies all necessary resources of special projects and establish / align bottom-line objectives. 
• Serves as thought leader related to workflow management, operations planning, and milestone tracking for strategic priorities. 
• Interfaces with executive leaders to define project priorities, implementation opportunities, challenges and communicate project risks and opportunities. 
• Organizes Senior Leadership Team meetings, and SVP meetings in partnership with the Executive Leadership Team.
• Manages office operations for the Office of the President, coordination with multiple departments simultaneously while crafting new systems and strategies for effective implementation. 
• Completes expense reports on behalf of the President and Executive Vice President, including coding and reconciling receipts.
• Manages email communication for the President and Executive Vice President, including flagging and elevating important messages and responding accordingly on the President and Executive Vice President’s behalf. In collaboration with development staff, corresponds with donors and funders as a representative of the Office of the President. 
• Maintains positive and proactive relationships with external partners and with staff across the organization; offering critical communications support to ensure that information flows efficiently. 
• Attend in-person meetings or events with the President and Executive Vice President for logistics support and track information and action items to ensure quick and timely follow up.

Knowledge, Skills and Abilities

To perform successfully in this role, incumbent should possess skills identified below:

• Exceptional time management skills
• Ability to excel in an all remote work environment
• Ability to multi-task and balance multiple schedules and calendars
• Creative problem-solving abilities 
• Expertise in multiple calendaring software/platforms
• Intermediate level Microsoft Excel experience
• Able to work effectively with Finance and other departments to revolve concerns timely
• Ability to formally document meetings, projects, and processes
• Exceptional interpersonal/communication (verbal and written) skills
• Ability to anticipate and solve potential issues while working collaboratively with others to devise effective solutions even in challenging situations
• High level of responsiveness to requests and inquiries 
• Ability to maintain confidentiality
• Ability to serve as an ambassador/liaise on the President’s behalf 

Qualifications and Experience 

• 5-7 years of experience with administration, logistics and operations supporting Executives within the nonprofit sector; specific experience working with media
• Experience working with communities of color and understanding of applying a racial equity analysis to policies and processes  
• Strong organizational and project management skills 
• Ability to anticipate, improvise, and adapt for optimal resolutions 
• Management and supervisory experience 
• Ability to consistently manage workloads effectively, use resources efficiently and orchestrate multiple activities at once to accomplish a goal 

Physical Demands

• Sedentary work that primarily involves sitting/standing
• Light work that includes moving objects up to 20 pounds

Travel Requirements

Willingness and ability to travel up to 20% of the time. 

How to Apply

External Applicants: To apply for this position, please click the link below. To ensure full consideration, please be sure to include both a cover letter and resume with your application.

https://raceforward.isolvedhire.com/jobs/ 

Reasonable Accommodation Statement

Race Forward is committed to the full inclusion of all qualified individuals.  In keeping with our commitment, Race Forward will take the steps to assure that people with disabilities are provided reasonable accommodations.  Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Human Resources at [email protected].

EEO Statement

Race Forward provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.