Position: Temporary, Part-Time Local Coordinator
Duration: February 2020 - December 2020
Conference Location: Raleigh, NC
Reports to: Director of Conferences & Convening
About Race Forward
Race Forward catalyzes movement building for racial justice. In partnership with communities, organizations, and sectors, we build strategies to advance racial justice in our policies, institutions, and culture. Race Forward is the publisher of Colorlines and the home to the Government Alliance on Race & Equity.
Race Forward is hiring a part-time local coordinator for the 2020 Facing Race: A National Conference held in Raleigh, NC. Facing Race is the largest national, multiracial, intergenerational, and multi-issue gathering of advocates, activists, educators, journalists, artists, policymakers and researchers building toward racial justice this convening provides space to learn new racial justice skills, strategies, successful policy, and organizing initiatives. Attendees also exchange best practices, innovative models for shifting the paradigm. The conference will convene in Raleigh, North Carolina, from November 12-14th, 2020, and we anticipate about 4,000 attendees.
- Recruit, lead, organize, engage and coordinate local host committee members and its activities. Convening them monthly either in person or by telephone or video conference.
- Work with the Host Committee members to plan the local Facing Race 2020 Racial Justice bus and/or walking tour(s).
- Coordinate and manage Bus or walking tour and logistics: securing bus tour company and negotiating pricing. Identifying and hiring tour guides; support with catering logistics, ensure all invoices related to tours are processed and paid out in timely fashion (a collaborative effort with Race Forward finance staff). Manage tour(s) departures and return onsite.
- Coordinate the development of the Facing Race Community Benefits Agreement for the 2020 conference with the Host Committee.
- Community Benefits Agreement is a set of values and principles of how the local community will be involved in the conference and benchmarks for spending locally on conference production.
- Coordinate with the Host Committee’s selection of the recipients of the Rinku Sen Innovation Award- a small grant award for local organizing groups in North Carolina.
- Recruit and secure vendors to offer Childcare, ASL, Spanish Translation at the conference. ensure all invoices associated with these services are processed and paid out in a timely fashion (a collaborative effort with Race Forward finance staff).
- Recruit local performing artists to perform at Facing Race.
- Market the conference to gain local/regional breakout session submissions, registrants, sponsorships and in-kind and financial contributions, and local/regional media coverage.
- Support the Facing Race planning team is securing financial sponsorships from local businesses, individuals and funders.
- Represent Race Forward and the Facing Race conference at local and regional events leading up to the conference.
- Research and recommend local, worker-friendly vendors and restaurants to be included in the conference program brochure and app.
- Support the Facing Race staff in all activities related to the Facing Race conference.
- Outreach to communities of color in Raleigh and surrounding counties, specifically, artists, activist groups, youth groups, first nation/native groups, queer-identified groups, advocates, cultural workers, white anti-racist groups, educators, student groups, policymakers and race communicators to engage these communities as conference attendees, financial supporters, conference promoters, volunteers and host committee members.
- Recruit, locals for the conference Safety & Wellness team (Stipend team that helps to ensure safety and wellness goals for the conference are reached).
- Co-coordinate with Facing Race Safety & Wellness Coordinator to design and host pre-conference training with the safety team.
- Recruit local volunteers for the conference.
- Work collaboratively with Race Forward’s Department of Strategic Communications and Public Engagement on marketing activities leading up to and during the conference.
Skills, Attributes, and Experience:
- Commitment to racial justice and progressive values of inclusion.
- Five years of experience managing meetings, special events and/or large scale conferences, events.
- Five years of community organizing or involvement in the social justice movement and a deep understanding and connection to North Carolina’s racial and social justice communities.
- Project management skills, including task management and follow up.
- Ability to work with a multi-racial, intergenerational committee with people of varied gender identities and expressions. Including people from different socio-economic backgrounds; And people with disabilities seen and unseen.
- Strong verbal and written communication skills.
- Ability to manage multiple projects and work assignments simultaneously
- Strong computer literacy skills, including proficient use of Word, Excel, Powerpoint, and Google Suite and proficiency with social media platforms such as Facebook and Twitter.
- Flexibility and a sense of humor.
- Occasional travel and weekend work required. Driver’s License a plus but not required.
Salary range (based on 20 hour work week, likely to increase closer to conference dates) is $35K. The contractor is expected to submit monthly invoices for payment and travel reimbursement.
Please email cover letter, resume and three references to Facingrace@raceforward.org with the subject: “Temporary Part-Time FR20 Local Coordinator.” Applications will be accepted from January 7th - January 24th. Interviews will be on a rolling basis. Tentative start is February 8th 2020.