Title: Chief of Staff
Reports to: President
FLSA Status: Exempt
Start Date: May 15
In 2017 Race Forward united with the Center for Social Inclusion to become the new Race Forward.
Since 1981, Race Forward has brought a systemic analysis and an innovative approach to complex race issues to help people take effective action toward racial equity. With increased capacity as a joined organization, Race Forward catalyzes community, government, and other institutions to dismantle structural racial inequity and create equitable outcomes for all.
The new Race Forward is home to the Government Alliance on Race and Equity (GARE), a national network of government working to achieve racial equity and advance opportunities. Race Forward publishes the daily news site Colorlines and presents Facing Race, the country’s largest multiracial conference on racial justice.
This position is an extension of the President by anticipating needs and proactively addressing issues with an emphasis on sound judgment, initiative and confidentiality, with appropriate but minimal direction. This position facilitates strong execution of the President’s portfolio of activities by vetting internal and external requests, directing assignments to appropriate staff, working closely with the President’s direct report team, working with the Executive Assistant to handle internal and external correspondence, monitoring the Executive Office budget, spearheading special projects for the President, taking the lead on strategic research and organization-wide activities.
The Chief of Staff role provides support at every level, serves as a trusted advisor and resource, and fosters communication, knowledge sharing and effective strategizing throughout the organization. The Chief of Staff must be able to understand, clearly articulate and operationalize the President’s ideas, thoughts and perspectives as they relate to the organization’s purpose and objectives. This person must be able to interface successfully with external entities using diplomacy and discretion. The position also serves as the President’s ambassador in dealing with key external constituencies including the Board of Directors, members, and key stakeholders of the organization.
Strategy and Planning
Lead, support and participate in strategic and tactical program and business planning & implementation, requiring close communication and interaction with senior leaders (members of the Executive Team and the Management Team).
Project manage all phases of special and/or new initiatives assigned by the President, engaging appropriate program and operational areas as necessary.
Review field data periodically and prepare reports, trend analysis and executive summaries.
Working closely with Development and Program leaders to align program ideas with revenue opportunities.
Ensure that there is alignment across all projects.
Identify and coordinate strategic partners to work with on short- and long-term interventions and products.
Address Staff and Board Needs
Liaise between President and other project and work stream leads. Create systems for coordinating and tracking programs and projects, including timelines, project management tools, creating and facilitating work group meetings as needed.
Lead and make real organization-wide education, strategy and working sessions, deploying additional staff, board members and consultants as needed.
Lead the political/substantive onboarding of new employees.
Plan and host team building events throughout the year.
Support and Represent the President
Lead creation of visual and other materials to aid the President in presentations and speaking engagements. May include drafting talking points, creating visual materials like PPTs, creating pitch decks for funder meetings, and the like.
Provide strategic input into the planning of all board meetings (including executive committee meetings), board retreats, and any other board- related events. Work with the President and the Board Chair to develop the meeting agendas and content, and to identify the specific action/follow-up items from each such meeting; record and distribute the minutes from board meetings.
Preparation and facilitation of key meetings and Board meetings, including setting meeting objectives, preparing meeting materials and ensuring that the President is well-prepared.
Maintain an understanding of President’s position related to various organizational priorities, and accurately reflect the President’s position when she is not present.
Support the President with strategic analysis and decision-making.
Draft communication on behalf of the President, including Board updates; correspondence related to funders, partners and staff; and external communication including talking points, articles, white papers and the like.
Develop volunteer committees that may be implemented in other departments, such as Advisory boards and committees.
Organizational Skills. Anticipate, improvise, and adapt for optimal resolutions. Consistently manage workloads effectively, use resources efficiently, and orchestrate multiple activities at once to accomplish a goal. Ensure that all follow up responsibilities are completed timely and with minimal supervision.
Communication Skills. Ability to write clearly and succinctly. Can communicate effectively with senior executives and other audiences. Presents articulately and persuasively to individuals or groups.
Judgment. Exercise judgment in and raising matters as appropriate to the attention of the President and CEO. Interact comfortably with senior executives and craft approaches likely to be appropriate and positive.
Leadership. Adapt leadership style to meet the needs of a team. Inspire and empower team to commit to a change or challenge; has passion for the work, the organization and people.
- Results-oriented with proven ability to manage multiple projects
- Ability to form and maintain strong collaborative partnerships with members of the executive team, Board of Directors, donors, organizational partners and other strategic stakeholders
- Strategic thinker dedicated to achieving positive outcomes
- Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment
- Excellent verbal and written communication skills
- Ability to exercise discretion, sound judgment and the highest professional ethics
HOW TO APPLY:
Submit a cover letter and resume to email@example.com with subject "Chief of Staff”
Race Forward is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, sexual orientation, color, sex, gender identity, age, national origin or disability.